Association of Systematic Kinesiology Trustees

The Trustees for 2010/2011

The trustees meet face to face every few months in London. At these meetings they discuss all aspects of the organisation and running of the Association of Systematic Kinesiology in the best interests of the members.

Between the meetings, the trustees communicate extensively via email and phone.

The trustees report to the membership at the annual AGM.

The trustees are your representatives of The Association of Systematic Kinesiology. All members are encouraged to approach them directly with their comments and concerns.

Trustees

Role of a Trustee
Trusteeship is a voluntary position.
It is charity law that a trustee may not receive remuneration for being a trustee.
Trustees are expected to act with integrity and avoid any personal conflicts of interest. Trustees make decisions collectively as a team, keeping to an effective working strength, bringing skills and energy to ensure the efficient running of the charity They act reasonably and prudently to create positive changes with their prime concern being to safeguard the charity and ensure the efficient running and organisation of ASK. They act with integrity, avoid any personal conflicts of interest or misuse of their trustee position. They have a duty of care. They need to meet regularly for decisions to be agreed on by a quorum of trustees. Personal conflicts of interest, personal views and prejudices can affect this.

Further information can be found at:
http://www.charity-commission.gov.uk/publications/cc3.aspx
and other places on the Charity Commission website

Meetings

Each year the trustees usually hold at least 1 face to face meeting, this meeting takes place towards the end of the financial year so all ASK office expenses and supporting documentation may be viewed by all the trustees and signed off during that meeting.
The administrator will advise the trustees via e-mail of items that need to come to their attention. Many issues can be resolved via email correspondence and sometimes conference calls are held. All types of meetings are minuted and documented. This is imperative for the smooth running of ASK and enables all the trustees to fulfil their other commitments. It requires complete trust, openness and transparency to work effectively.

Appointment of New Trustee

Providing the number of trustees does not fall below the quorum requirement of three, as set out by the governing document, it is not deemed necessary by the charity commission to have more trustees. Therefore the number of trustees is decided upon by the discretion of the present trustees. In the case of a split vote the chairperson (providing they are a trustee) would have the casting vote. However the ASK trustees recognise this is not an ideal situation and will move towards inviting nominees this year.

Trustees play an essential role in the governance of charities. In due course the present trustees will meet to prepare a short job description and person specification in compliance with CC guidelines and regulation and criteria.

Mediation Process

Should there be a major dispute or disagreement within the trusteeship, mediation is a private and confidential process by which the parties in a dispute agree to appoint an independent person who meets them and their advisers with a view to helping the parties reach a solution. As the solution is agreed to by those directly affected, rather than imposed externally, it is more likely to provide a long-term resolution.
Mediation can be a quick and cost effective way to resolve disputes and is recommended by the charity commission.

Administrator

Role of the Administrator

Headlines Responsibilities include:
Reporting to the ASK trustees on any matters which need their decision or direction.
Organises trustee meetings
Runs the ASK day to day office tasks, Monday-Friday 9am-5.00pm– the office has a 24/7 answer phone.
Handles all membership applications and membership upgrades. Updates relevant databases.
The ASK accounts, day to day bookkeeping and preparation of the accounts for yearly audit.
Provides twice yearly membership updates and budget forecast for the trustees.
Handles the subscriptions received twice yearly.
The organisation of the annual ASK day and ASK seminars.
Oversees the submission of details of continuing professional development courses and case studies from the ASK professional members. Checking and posting case studies for the ASK website.
Keeps a register of members who are part of the gift aid scheme and submits the annual return to the Inland Revenue Gift Aid office.
Organises the health shows and helpers for the ASK stand. Liases with the ASK show representative, currently this position is held by Paz Fairbrother.
Prepares and issues the ASK newsletter, currently produced 3 times per year.
Is responsible for the running of the ASK website
Provides a helpline for ASK members who may be needing advice regarding treatment of clients if they are unable to contact their tutor and any other issues related to ASK.